One page to make responsibilities, missing documents, and next actions visible. Use this as an operational working document. It is not a legal compliance form or an instruction on tax treatment.
The working checklist
| Area | What to record or check |
|---|---|
| Role and week | Named bookkeeper, covered dates, backup contact. |
| Documents received | Statements, receipts, vendor bills, job references. |
| Decisions needed | One question, source link, responsible person, due date. |
| Approvals | Separate preparation from the client’s approval authority. |
| Open items | Carry forward unresolved items with an owner. |
| Handoff | What is complete, what remains, and who acts next. |
Make it useful to the next person
Record the prepared date, the account or project covered, the person responsible, and links to the source documents. If an item is unresolved, write the next action and assign an owner. Keep a copy of the original source when a record changes.
Do not let a blank cell disappear
A missing value is an open question, not an invitation to guess. Mark it as missing or awaiting confirmation, keep the related amount visible, and return to it during the next agreed review.